OCRA Board Meeting Minutes 04/22/19

OCRA Board Meeting Minutes 4/22/19

Attending:Wilson W4BOH, Nick KA1HPM, Lad W4ORD, Karen KD4YJZ, Dave W4SAR, Steve W3AHL, Dan KR4UB, Dee KU4GC.

President, Dave W4SAR, called meeting  to order at 7:00pm

Treasurer: Dan KR4UB, gave the current treasury balance and membership status. The checking and saving balances are in line with ongoing expenses. 68 member’s dues are current with 28 members needing renewal. He suggested dues renewal be focused on at the next club meeting. 14 new members have joined the club over the past year.

Then Dan gave the Annual Financial Report for OCRA.  It showed a modest increase over the previous year. Insurance, PO Box and safe deposit box rental were regular unavoidable expenses. He also noted that pre-pay worked well for both Field Day and the Christmas Dinner.  We came out ahead for Field Day and came out about even for the Christmas meeting except that the club paid for the Exchange Club rental. A motion was made and passed unanimously to accept the report.

Dan presented the report using a brand new video projector.   There had been plans for the OCRA and DFMA clubs to jointly purchase a projector for meeting use.  However, Jimmy Dixon KF4KHU, made a gift of a brand new projector to DFMA and this was the first shared use of this great new asset.

It was reported that the aborted Bouvet DXpedition gave a partial refund to donors.  (Both clubs had sent $410 with each club’s treasury providing $200 in “matching” funds and respective members providing $210.)  OCRA’s net (PayPal charges deducted) refund was $192 or approximately 47%. Donors can request a 47% percent refund or they can leave their share in the club treasury (thank you!).

Dan also discussed using the web site and its database capabilities for hams to list their interests, any areas needing assiatance and participating in the joint OCRA/DFMA Field Day. Provisions have been made for members of both clubs to enter their information.

In addition, provision has been made for currently licensed, non DFMA or OCRA members to participate who meet one of the following criteria:

  • Current or future planned participation in OCRA, DFMA or Chatham AuxComm training and emergency exercise activity.
  • Current or future planned participation in the combined OCRA/DFMA ARRL Field Day Event

Licensed amateurs, not a member of the OCRA or DFMA, but desiring to list their interests may do so by by attending the next OCRA or DFMA meeting and complete an interest/assistance needed sheet and if desired an OCRA/DFMA Field Day participation sign up sheet. This can also be done on the OCRA website by clicking on “Members, Interest Registry Signup to Apply for OCRA Interest Registry Listing.

Hamfests: Dee KU4GC reported on the club tables at RARSfest.  He expressed some disappointment in participation in the club table from both clubs  Main income to OCRA was from the gift of a non-member. With rare exceptions people did not bring anything to sell. (A large part of DFMA income also was due to a gift from a non-member).  The net income to OCRA after paying for the tables was $34. (There is yet one big item from the gift to be sold that could provide additional income.)

Dee announced DurHamFest is on May 25th, the Saturday of  Memorial Day weekend. Dave W4SAR has registered the VE session and will again coordinate that.  Wilson, W4BOH will again produce delicious BOH-burgers on the grill. MK W4MKR and Dee KU4GC will take care of food logistics.

Auxcomm/ARES: Steve W3AHL announced that the Tar Heel 10 Miler had no ham involvement this year.

Repeaters: Nick KA1HPM, reported on activities in Chatham county.  There will be a ham antenna at 230’ on the 300’ tower. Provisions for ham antennas have been planned for all coming towers.

Dan KR4UB reported that OCRA has an almost new Comprod 2M antenna (never installed) which could be sold at a good price to an interested party.

Field Day: Dave, W4SAR reported that nice laptops were donated for Field Day use through the efforts of Adam Caudill WX4WNC. They are Lenovo T440’s with 128Gb SSDs.  The Windows 10 systems still need update to the Bios and Drivers.  A general discussion about Field Day computers and logging ensued.

New Business: Lad W4ORD asked if we want to continue to use the  Exchange Club even if we go to a potluck format. The consensus was “yes”.

Meeting Adjourned (~ 8:30pm)

Submitted by Dee KU4GC

OCRA Board Meeting – February 25, 2019

Attendance:

Steve (W3AHL), Dave (W4SAR), Karen (KD4YJZ), Bill (N8BR), Wilson (W4BOH), Dan (KR4UB), Dee (KU4GC), Keith (W1KES)

Treasurer report

Savings balance is strong, with 78 member’s dues current and 23 needing renewal.

Bill (N8BR) offered his resignation from the Board.  While we hate to see Bill leave, his vacancy presents an opportunity to install Nick (KA1HPM) on the Board in the capacity of Chatham County liaison officer.  Nick is currently actively working with the Chatham County Emergency Operations Center (EOC) to establish radio infrastructure at several fire stations and other county premises.  OCRA has agreed to support this effort by lending Chatham county our repeater. Nick will serve as OCRA’s repeater custodian.  OCRA and Chatham EOC still need to finalize and formalize scope, responsibilities, and draft a document of understanding.  However, strengthening county relationships and providing assistance in support of emergency response is a primary goal of amateur radio, and OCRA is happy to help.

NCOCRA.ORG

Dan (KR4UB) has done an outstanding job of enhancing OCRA’s on-line presence.  The website is quickly become data central for all of OCRA’s general announcements, membership information, activities calendar and historical records.  The site captures personal interest for use in program development and field day assignments.

Dan is exploring the websites survey function this year to match interest and availability in staffing Field Day 2019.  We would encourage each member to login and update their areas of amateur radio interest.

From the interest list we have identified several topics for future membership meetings: Fox hunting, Satellites, and Dxing.  Please update your interest profile and let us know what topics you would like discussed at a membership meeting.

Our next membership meeting is scheduled for Monday, March 11 at the Efland Baha’i Center.  Topic considerations include building jumper cables, powerpole connectors, and crimping.  This is a great opportunity to learn something new and refresh skills.  Hope to see your there.

DurHam Fest

The 2019 Durham Fest will be held on Saturday of Memorial weekend.  Please bookmark the following link to DFMA as more details will be posted shortly.  OCRA Board approved renting two tables to sell items at RARS Fest.  Hope to see you there. 73

OCRA Board Meeting – January 28, 2019

Attendance:

Dave (W4SAR), Karen (KD4YJZ), Wilson (W4BOH), Steve (W3AHL), Lad (W4ORD), Keith (W1KES)

Program Development

A primary focus for OCRA in 2019 is establishing monthly programs of interest.  The Elfand Baha’i Center’s location is ideal for hosting various amateur radio programs.  The large gathering area near the kitchen provides ample space for converting dining tables to workshop stations. The large yard provides opportunities for establishing a quick HF station for educating club members on best practices and new techniques.

Several program ideas were discussed:

  1. Understanding coax options and appropriate use
  2. Soldiering techniques
  3. Creating and connecting Anderson power poles.

There are many wonderful videos on Youtube providing understanding on the topics above.

Soldering 101 for Makers and Radio Hams:

https://www.youtube.com/watch?v=gqz1xGj_m_E

Installing Power Pole Connectors:

https://www.youtube.com/watch?v=hUPWKxPGRGI

What are your program suggestions?  What would you like to learn or teach?  Please leave your comments below.

 

OCRA Board Meeting – November 26, 2018

Attendance:

Dee (KU4GC), MK (W4MKR), Dan (KR4UB), Bill (N8BR), Lad (W4ORD), Wilson (W4BOH), Dave (W4SAR), Karen (KD4YJZ), Steve (W3HAL), Keith (W1KES)

Board’s Fiduciary Responsibility

Dan (KR4UB) provided the Board copies of the IRS’ Compliance Guide for 501(c)(3) Public Charities for review.  Board members are responsible and accountable for managing club expenditures in accordance with requirements for maintaining not-for-profit status.

The Board agreed to revisit the guidelines after every annual election.

Board Members – 2019

Existing Board members agreed to continue service for the 2019 calendar year.  If interested in volunteering or being a future member of the Board, please let us know.

  • David Snyder (W4SAR), President
  • Lad Carrington (W4ORD), Vice-President, Program Committee
  • Dan Eddleman (KR4UB), Treasurer
  • Keith Stouder (W1KES), Secretary
  • Steve Ahlbom (W3HAL), ARES EC
  • Karen Snyder (KD4YJZ), Member at Large
  • Dee Ramm (KU4GC), Member at Large
  • Wilson Lamb (W4BOH), Member at Large, Program Committee
  • Bill Bishchoff (N8BR), Program Committee

Orange County, Emergency Operational Center (EOC)

The Orange County EOC  suffered water damage earlier this fall, and is currently under repair.  It is estimated that repairs will not be complete for another three to four months.  As such, volunteer exam sessions will continue to occur at Efland’s Baha’i Center until spring.

Field Day

The Board discussed purchasing nicely used laptops for the sole purpose of using them for Field Day.  The laptops would be securely configured and networked for N1MM, our Field Day logging software, for sharing  contact log updates and consolidated reporting. Further considerations and discuss will be made next year.

Holiday Dinner: Reminder

The club is asking attendees to pre-pay for the Monday December 10 Christmas Dinner (and will refund if you must cancel, provided written cancellation is received before the December 7th food purchase).

OCRA Board Meeting, August 27, 2018

Attendance: 

Steve (W3HAL), Dan (KR4UB), Bill (N8BR), Wilson (W4BOH), Lad (W4ORD), Karen (KD4YJZ), Dave (W4SAR), Dee (KU4GC), MK (W4MKR), and Keith (W1KES)

Treasurer Report:

Treasury balance is still strong with 78 members current, 28 needing to renew, and 2 being removed from membership.

Repeater – Chatham County has budgeted for additional towers, which may provide opportunities for OCRA to share available repeaters.

Repeater insurance continues to increase, with two insured climbers required for any tower work resulting in several thousand dollars per climb.   The Virginia Beach Kenwood repair business, which NCOCRA used for repeater repairs, was independently owned but now no longer in business.

Amateur Radio Emergency Service (ARES): 

Steve (W3HAL) will retire from ARES AuxComm later this year.  Thanks to Steve for all his support over the past years.  This provides a great opportunity for those interested in ARES or emergency coordination to gain experience and continue Steve’s work with Orange County and other service organizations. This will be a topic of discuss at the next NCOCRA Membership meeting.

Keith (W1KES) and Dan (KR4UB) will prepare a presentation on the technical and communication practices for repeaters.  This presentation will provide a great way for new Hams to learn and older Hams to relearn about standard repeater usage and support.

Hillsborough Hog Day is September 14 and 15.  NCOCRA historically has a booth to introduce the public to amateur radio.  If interested, please contact Lad (W4ORD).

Christmas Dinner – We discussed options to reduce the food variety, which may help to lower the costs. We are striving to keep the cost to approximately $20 per person.

Wilson offered to host a Have Another Meal (HAM) pitch in at his house this Fall. More information will be forthcoming.

 

 

 

OCRA Board Meeting, May 28, 2018

++ Please Note: Field Day – Prepay Meal explained below. 

Attendees:

Dave (W4SAR), Karen (KD4YJZ), Dee (KU4GC), MK (W4MKR), Steve (W3AHL), Dan (KR4UB), Keith (W1KES), Wilson (W4BOH), Lad (W4ORD), and Bill (N8BR)

Field Day:  Prepay Meals

For this year’s 2018 Field Day, OCRA and DFMA are asking attendees to prepay ($5) for the Field Day June 23, Saturday 5 PM super and June 24 Sunday Breakfast (will refund if you must cancel, provided written cancellation is received before the food purchase date noted below.)  This is necessary to avoid the club losing significant money or, asking members who do show up to pay a higher amount to cover those who do not.

Prepayment authorizes the club to buy food on your behalf and can be by cash or check at the next meeting or mailed.  PayPal costs for many small payments is excessive and precludes use of that feature. Meal orders must be received by OCRA by June 18th.  Vegetarian meals are available. If you pay and later find you must cancel, send an email to treasurer@ncocra.org prior to the June 19th food order date, and your payment will be refunded or, you can use it as a tax deductible donations to the club, or extend your memberships, hihi.

The food purchase committee consisting of Lad, MK,and Dee will work with Jean (KR4UB ‘s XYL) to coordinate logistics.  We are seeking donations from Food Lion and possible Costco, but will reconsider whether donations are needed for next year.

DFMA Hamfest: 

The DFMA Hamfest was a good success.  OCRA club table netted $52.  The Volunteer Examiner (VE) session was successful with outcomes for 2 Extra, 4 General, and 3 Technician.

Repeater:

OCRA Board has decided to limit pursuing UNC campus for a repeater location. Instead, the priority will be to keep the 442.150 repeater active and on the air,  and ensure we have a trusted, hot-swappable repeater for backup.

We are actively seeking interested OCRA members to join the Repeater “team.”  This is a great opportunity for interested Hams to learn more about maintaining and supporting repeaters in the local area. If interested, please leave responsed to this post, or send an email to board@ncocra.org.

 

OCRA Board Meeting, April 30, 2018

Attendees:

Dave (W4SAR), Karen (KD4YJZ), Dee (KU4GC), MK (W4MKR), Steve (W3AHL), Dan (KR4UB), Keith (W1KES), Wilson (W4BOH), Lad (W4ORD)

Financials:

Balance statement is strong.  Current membership with dues current is 74.

Establish a Board email group – will use to share and approve meeting minutes

Dan (KR4UB) has created a new membership sign up form to assist in managing existing and new members.  We need to announce at next membership that OCRA stickers are available for $5.

Repeater:

Dan (KR4UB) will contact Alex at UNC to determine if they are able to provide any financial assistance.  The level of assistance will help determine our next steps.  There may be opportunities to locate and share the repeater with Chatham County CERT. We need to be diligent in discussions and move forward with a repeater decision in the coming months.

Public Service:

Steve (W3AHL) mentioned that public service activities are down this year.  However, John Stone mentioned that several new events have been added to the schedule. If interested in sharpening your ARES or CERT skills, these events are great learning opportunities.

Durham Fest:

There is work session Friday May 25 from 6:00-8:00 for setup.  Saturday morning, setup assistance will be needed starting around 7:00 AM.  The ham fest will start at 8:00 AM and end around 12:30 PM, with tear down starting shortly thereafter.  Tables are $12 and space available for $8.

Early registration tickets are available and will be registered for $50 drawing.  VE session will also be part of the HAM Fest.

Decision:

Board agrees to spend $24 for two tables.

Field Day:

Planning is ongoing. Antenna designs and locations will be finalized in the next month.

Lad will contact Kelly to determine available, costs, and logistics for providing diner around 5:00 PM on Saturday night.  This would reduce the dependency on band captains and other participants in managing meal logistics.

Sunday morning breakfast will still be provided by members.

OCRA Board Meeting, February 26, 2018

Attendees:

Dee (KU4GC), MK (W4MKR), Dave (W4SAR), Karen (KD4YJZ), Wilson (W4BOH), Steve (W3AHL), Dan (KR4UB), Keith (W1KES)

Treasurer Report:  Balance is still strong, current membership is 77 active members.

Tower Report

Tower Engineering provided a quote to complete the drawings, gain state approval, and install the antenna.  However, the quote is cost prohibited for the club.  Dan (KR4UB) and Steve (W3AHL) will schedule time with UNC to discuss a possible cost sharing arrangement.

Meeting Development and Membership Encouragement

 Meeting development and membership encouragement is a primary focus this year.  As expressed in the last Membership meeting, and again in this Board meeting, we are seeking ideas on how to improve the meeting experience.  Below are a list of suggestions and actions being taken to enhance our membership meetings.  We encourage members to provide feedback and get involved.

Amateur Radio Club Development is based on establishing and maintaining interpersonal relationship.  We encourage members to get involved in the club.  If you have interests, skills, or experiences you wish to share with new hams, or the general membership, please let any of the Board members know.

Suggestions and Actions:

  • Keith (W1KES) contact the Chapel Hill High School to begin discussing presenting Amateur Radio to the Physics class.
  • John (KX4P) will be facilitating our next meeting program. The topic should be finalized later this month.
  • Kurt (N2PCC) is working with published schematics to build his own 40 meter Benson small meter. Once complete he is willing to be program topic.
  • Dan (KR4UB) is installing software to the NCOCRA blog that will allow members to add pictures directly to the blog.
  • Dave (W4SAR) is establishing an Elmer resource pool. After Membership introductions, we need to ask if there are questions, or if anyone needs assistance.  If so, we can assign an Elmer to assist.
  • Wilson (W4BOH) has offered his barn for wheel chair accessible for Field Day. The barn has a concrete floor and would be more wheel chair friendly than the grass.
  •  The board suggested scheduling a portable station at a local park to provide a demonstration and educate new hams and the public to the wonderful world of amateur radio.

Dave (W4SAR) will take the suggestions above and those offered at the last membership meeting to develop a plan, which he will communicate at the next membership meeting.

We want to hear from you.  Please provide a suggestions by replying to this post.  73

OCRA Board Meeting, January 28, 2018

Attendance:

Steve (W3AHL), Lad (W4ORD), Dave (W4SAR), Karen (KD4YJZ), Dan (KR4UB), Wilson (W4BOH), Keith (W1KES)

Topics:

  • Thanks to Wilson for hosting the meeting at his home.
  • Keith will reach out to Chapel Hill High School to explore the possibility of introducing students to the hobby.

Treasury

73 membership dues are current and an appropriate reserve balance is in our accounts.

For 2017 our expenditures exceeded income by $457. The largest contributor to our negative balance was the purchase of the extra repeater, which was a great value for the price.

Repeater

The 442.150 MHz repeater currently has limited usage. Steve (W3AHL) mentioned that resident’s of Chatham county would be interested in establishing a local CERT. The Board would support the usage of the repeater for CERT and encourage the residents to focus on developing the team. Similarly, the Board encourages OCRA members to join and support ARES, which is a great way for new hams to become familiar with equipment and techniques.

What questions, technical or procedural, would you like answered? Let us know.

OCRA Board Meeting – October 30, 2017

OCRA Board Meeting

Attendees:

Dan (KR4UB), Mike (KK4BPH), Dave (W4SAR), Karen (KD4YJZ), Sherri (WB4OSU), Lad (W4ORD), and Keith (W1KES)

Topics:

Treasure Report: 73 membership dues are current and an appropriate reserve balance is in our accounts

UNC Repeater

Dan mentioned that Steve has worked with Tower Engineering Group.  Dan and Steve will request a quote from Tower to finalize the repeater drawings, and install the repeater.  Dan and Steve will bring the quote back to the Board for discussion.

Back Up Repeater

Dave made an executive decisions to purchase a backup repeater, after consulting with the Board. The new backup repeater is identical to the one currently in operation.  This particular model is now discontinued, thus the urgency to purchase.  The new repeater was $1,000 and can be cloned to provide additional continuity for the existing repeater for many years.

For comparison, a newer repeater model is roughly $4000.  While the new repeaters are both digital and analogue, the additional cost would not have provided an identical clone to the existing repeater.  With the cost of tower work now around $1,000 per incident, cloning the existing repeater and having a ready backup made better fiscal sense than purchasing a newer repeater model.

OCRA Christmas Dinner

The OCRA Christmas Dinner will be held again at the Hillsborough Exchange Club on Monday, December 11.  The goal is to secure 60 attendees, which will keep the cost below $20 per person.  The Board discussed having attendees pay in advance to ensure we reach a commitment level that is cost affordable.  Please consider securing your reservation by making payment at the November 13, OCRA Membership meeting.  We will also make payment available via PayPal.  We will discuss this topic more at the November 13 OCRA Membership meeting.

Field Day results – still not known.

Hopefully, we should know by the November 13 meeting.  Additionally, the Board discussed establishing a food committee for this year’s Field Day.  We need dedicated resources that are not operating the stations to secure the food and prepare the meals. This topic will be discussed more in early 2018.

Bouvet DXpedition

The Board discussed sponsoring the Bouvet DXpedition.  However, with the DFMA club already supporting the DXpedition, and with many members having dual membership in both OCRA and DFMA, the Board decided to encourage members of both groups to either support the DFMA sponsorship, or donate individually.