ORANGE COUNTY RADIO AMATEURS
Executive Board Meeting – May 11, 2021 – 7:30 pm
Platforms Utilized: Zoom
MEETING CONVENED AT 7:30 PM
OFFICERS PRESENT: W4SAR David, (President); KR4UB Dan, (Treasurer); N8BR Bill, (Secretary); KD4YJZ Karen, (Board Member); N1LN Bruce, (Board Member); W4ORD Ladd, (Vice President); KU4GC Dee, (Board Member); KA1HPM Nick (Board Member) and W4BOH Wilson (Board member)
W4SAR (Dave): Welcome. Call to order. The agenda for this meeting contains a continuation of field day planning, presentation of a report by our treasurer and a commentary on club officer training.
FIELD DAY PLANNING: N1LN (Bruce): The following points were made during this presentation: (1.) We are currently into the 5th revision of the survey of planned Field Day activities submitted by club members during recent weeks. As was the case last year, twenty-seven members have indicated their intentions to come on-board to represent our club in Field Day this June. (2.) The next step in our planning is to agree on software training for our operators. Bruce has revised his presentation on N1MM software and to be available for individualized instruction to anyone needing help with that platform. (3) W4SAR (David) has agreed to provide instruction on N3FJP contesting software to whomever might be interested in using it, and (4). KR4UB (Dan) has graciously offered his services in helping set up and operating digital modes.
QUARTERLY TREASURER’S REPORT: KR4UB (Dan) provided the Quarterly Treasurer’s report. Data presented therein is managed and archived by Quicken. Since OCRA’s primary source of income is from membership dues, the presentation was tailored to provide a clear picture of the number of membership dues payments it takes to cover the club’s re-occurring fixed costs such as insurance, a permanent mailing address (post office box) needed to ensure timely receipt of IRS correspondence, insurance invoices, etc and the safe deposit box for storage of the club’s key documents. Significant fund expenditures for repeater maintenance and discretionary spending such as the RF filters purchased for Field Day were also highlighted.
This and future treasurer quarterly report formats will be a look back over a rolling past 12 month income/expense period for comparison to the club meeting monthly membership trend reports for easy comparison of the balance of income and expense.
Membership turn-over was also discussed. During the past year with Covid-19, and no face to face meetings possible, the number of new members joining the club has reached a record high and exceeded the number of memberships expiring. Initial club contact by new applicants was largely through the club website. Very positive feedback has been received on the use of the Zoom video conferencing during nets, club meetings, special interest gatherings (HamPiE) to provide the opportunity for new members to get to know other members in the club and get their questions and assistance needs met.
ANNUAL BOARD MEMBER TRAINING: KR4UB (Dan) The following information URL links were sent to the board membership for the annual board education guidance in carrying out their respective duties and responsibilities.
- From the Business Law Section of the North Carolina Bar Association Guidebook for Board of Directors of North Carolina Nonprofit Corporations
- From the NEO Law Group recognized by the American Bar Association Journal for their work with non-profit organizations.
MEETING ADJOURNMENT: 9:24 PM
WLB/DE/s