The minutes of the 2/27 meeting were approved unanimously at the 3/27 board meeting.
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The OCRA Board met on Monday, February 27th at Mike Carwile’s QTH. This was the first meeting since the 2017 elections, with new VP Karen Snyder KD4YJZ, new Secretary Joel Dunn KM4NOU, and new Board member Lad Carrington W4ORD attending as members.
Attendees: Dee Ramm KU4GC (Board Member), MK Ramm W4MKR (Board Member), Lad Carrington W4ORD (Board Member), Keith Stouter W1KES (Board Member), Mike Carwile KK4BPH (Board Member), Dan Eddleman KR4UB (Treasurer), Joel Dunn KM4NOU (Secretary), Dave Snyder W4SAR (President), Karen Snyder KD4YJZ (Vice President), and Mike North KK4EIB (Board Member).
The first order of business was the Officers reports.
Dan KR4UB reported that we had a total of 72 members with dues current and that we maintain an appropriate reserve balance in our accounts. Dan also explained how he managed Quicken record keeping for individual members, couple members, and family memberships. He then described the process of exporting the Quicken data to the new website database, and passed the presentation to Joel KM4NOU to show.
Joel KM4NOU gave a presentation of the website database, which is developed using the Participants Database plugin. We are developing the ability to allow members to maintain certain information themselves. Joel showed a new membership list page, which allows sorting and selection and is easier to read! Additionally, Joel and Dan both showed how easy it is to post to the website by an authorized user (member accounts need board approval), and Joel created an account for President Dave!
Michael KK4EIB gave a repeater update, and reported that the we have three of the four brackets needed for the repeater on UNC-CH Neurosciences, but still need to buy one for $120. He also has Autocad drawings which will be annotated to show the hardware for the OCRA installation. Howie Hoyt WA4PSC who has previously done an installation on campus, showed the drawings he prepared that were accepted by UNC-CH.
We confirmed that we would have two tables at RarsFest, and Dee KU4GC will make sure that we have this arranged. Dave W4SAR said that he has an ICOM 706 for the table (that was a donation some years back to OCRA) and Dee said he has another 706 for the table. We need to ensure that the membership at large knows that we have these tables for displaying merchandise. We will also be represented at Durhamfest.
Lad W4ORD brought up a concern that if the membership votes to participate in events, that they should understand that this comes with a commitment to volunteer. He asked the officers to stress this when the club committed to volunteer activities.
We had preliminary discussions about Field Day. Dee KU4GC will no longer be coordinating food plans, but he will share the 10-15 years of historical information that he has. Dave W4SAR said that it was important to get a food committee started at the next member meeting, to allow sufficient time for planning. John Boone KM4MDR has already agreed to plan the Pot Luck dinner.
We adjourned at 8:15PM